Northwest Collage Society Board positions

Descriptions of responsibilities:


Secretary

Take minutes at the General Membership Meetings
Take minutes at Board Meetings
Distribute all minutes electronically to Board Members
Maintain printed copies of all minutes and Treasurer’s Report in loose leaf notebooks
Bring numbers for collage drawing to General Membership Meeting

Treasurer

Responsible for maintaining and balancing of financial books including depositing of funds received, funds disbursed, and monthly reconciliation of same.
Reconciliation to Paypal account and transfer of same to Chase account as necessary.
Reporting of above to Board and to General Membership on a monthly basis.
Collect dues and maintain current information on dues paying members.
Make disbursements of funds as necessary for rent, awards, stipends, expense reimbursements, retreat income and outlay, and any other expenses as the board and/or membership deems necessary.

Program Coordinator

Research artists and presenters for bi-monthly meetings. Line up presenters for the coming year after review with the board members.
Be the contact person for all presenters; procure bio, images and brief program description for NWCS newsletter & website.
Communicate with venue if audio/visual equipment is needed.
Meet and greet presenter at the meetings and make introduction to members.
Revise and distribute,yearly member survey, during June meeting.
More details available to interested volunteers.

Membership Chairman

Maintain a current membership roster and provide to board and members. Review and respond to email in the NWCS member inbox. Maintain and create name tags which are available for each general meeting. Welcome new members and guests at general meetings. Set up the Welcome table before each meeting. Keep welcome letter up-to-date. Attend 5 board meetings that are scheduled for the calendar year. Be available to listen to member’s input and relay pertinent information to the board. Familiarity with Microsoft Word and Acrobat Reader is helpful.

Show Coordinator: Position 1 of 2


Newsletter Editor

The newsletter editor will create, publish, and distribute (electronically) a newsletter five times per year. The contents of the newsletter will include NWCS activities, membership news, meeting notes, and upcoming events, and photos as available.
The editor will maintain archival copies (printed & digital) of past newsletters.
The newsletter editor may distribute email messages to the membership, with NWCS specific relevant art news, announcements, calls for artists, etc. Email addresses will be obtained from the membership chair, for newsletter distribution to paid members. The editor will request information and member news two weeks prior to all NWCS Board meetings; the newsletter will be published and emailed to members not later than the first day of the month in which the general meeting is held.
In order to publish the newsletter, the editor will need to have software and knowledge of desktop publishing, to layout both text and image and to format documents for electronic messaging (e.g., Publisher, Pages, Word, InDesign, etc.). Photo editing software is helpful for members’ images that are published (e.g., Photoshop, PhotoStudio, etc.).

Website Editor

The website editor updates the website prior to each meeting and show. Add program information & image, show information, images, announcements, member art, show images, links and so on.
Volunteer must be familiar with web development/management and familiar with some photo editing program.

Marketing Material Design & Maintenance

Update brochure, make reprints. Design & produce show postcards, send to printer, deliver to show coordinator and/or venue. Create Announcement PDF for website. Current Adobe InDesign templates and all components available. Familiarity with Photoshop and prepping files for printer required.

Regional Representative Duties

The Regional Representative speaks for the National Collage Society founded by Gretchen Bierbaum of Ohio. In 1984 she established the North Coast Collage Society later changing the name to Northwest Collage Society. We are not an independent collage group, but an affiliate of the National Collage Society.
It is the position of the Regional Representative to see that the Northwest Collage Society conforms to the National's policies and maintains a high standard of professionalism.
The Regional Representative also encourages members to participate in the National Collage Society exhibits.


Contact board member for more details